Precision AI OS for Architecture & engineering
Your project software has AI. None of it sees the whole project.
AI can help an architecture or engineering firm most with admin work that spans systems: project status, RFIs and submittals, proposals and invoicing packs. If you already run Deltek, Autodesk or Newforma, check its built-in AI first, because each works inside its own product. Precision AI OS fits where the work crosses accounting, documents and email, with licensed professionals approving anything issued.
What matters to your team.
Deltek's 2026 Clarity study of 896 U.S. and Canadian A&E firms found AI adoption up from 53% to 70% in a year, while 38% reported measurable business impact. Firms named where and how to apply AI (62%), integrating AI systems (56%) and data and cybersecurity (52%) as the top barriers. The same study reports utilization just under 60% and staff turnover above 13%. ACEC's 2025 survey of 644 firm leaders found AI use most common in marketing and sales (81%), followed by design and project delivery (36%).
When the software you have is enough.
Ask your current vendors first. Ask Dela works inside Vantagepoint and Ajera on Deltek data, and Deltek says many Dela capabilities will be part of the license fee, with some features charged separately. Autodesk is previewing a next-generation Assistant and construction agents for document search and submittal review. Engineering.com reports that today's Assistant is already available in Forma, Fusion and Flow, and that rollout timing and subscription terms for the next version will be announced in 2027. Newforma says Smart Email Filing is deployed, and that its Vojo assistant is still in development. Procore's Starter Pack includes an RFI agent for projects run in Procore. Precision AI OS fits when one workflow has to use accounting, documents and email that sit in different products.
Vendor and regulatory facts on this page checked October 2026.
Where your team can gain time.
Illustrative workflows, scoped to your systems and review process during discovery.
Project status summaries
Combine hours, billing, open requests and correspondence from the systems that expose them into one summary per project. The project manager checks it before it goes out.
RFIs and submittals
Organize incoming requests, suggest the responsible reviewer and prepare status summaries. Reviewers answer and issue responses.
Proposal preparation
Assemble relevant project experience and approved language into a draft. A principal approves each submission.
Project documents
Bring revisions, correspondence and reference material into a searchable project context with source references.
Invoicing packs
Collect supporting records and flag missing approvals before an invoice package reaches review.
A practical place to start.
Choose one project type and one workflow, such as RFI status or invoicing packs. First check what Dela, Autodesk, Newforma or Procore already does under your current license, then confirm access to the project system and document versions.
Track time locating records, requests without an owner and preparation time for project updates, before and after. Include review time.
Start with the systems you have.
Discovery starts with the exact software, version and permissions, not an assumption that every project system has an API. Reading and writing are checked separately. Where a contractor hosts the RFI platform, we check what your firm's login can export.
The services behind it.
A coordinated approach, shaped around the work your team needs to improve.
- AI data pipelineAn AI data pipeline brings your firm's scattered knowledge together, cleans it and keeps it current, so your data is AI-ready for your agents. We build it around your business and your clients.
- Firm OSThe firm OS is your firm's private AI knowledge base: your procedures, standards, clients and the decisions your team has made. Your data pipeline builds it, and it's what lets agents work like your best people.
- Managed AIManaged AI services from Precision AI OS mean we run, monitor and improve your pipeline and agents so they keep delivering as your business, your clients and AI models change. Your team never has to become an AI team.
Keep the right people in control.
Check project-software permissions before scoping integrations. Keep project access and revision history clear. Technical approvals, engineering judgments and issued documents stay with authorized professionals.
What the first 90 days could look like.
An illustrative sequence, adjusted after discovery. Timing depends on data access, scope and your team's availability.
Discover and define
Map one workflow, check the systems and permissions, and agree what a useful result looks like.
Build and test
Connect approved inputs and test drafts against representative examples with your reviewers.
Run and improve
Introduce the agreed workflow, monitor exceptions and compare results with the starting baseline before widening scope.
Questions firms ask
How can a small architecture firm use AI for admin work?
Start with one workflow that spans systems, such as RFI status or invoicing packs, and have AI prepare it for a person to review. Check the AI already in your project software before adding a pipeline for the gaps. Design decisions and issued documents stay with licensed professionals.
Does Deltek Vantagepoint or Ajera have AI?
Yes. Ask Dela is in Vantagepoint and in Ajera, where it answers questions about project, client and employee data. An August 2026 Vantagepoint release also flags timesheet and absence issues before an approver opens the record. Dela works on Deltek data, so documents and email held elsewhere stay outside it.
What does Autodesk Assistant do in Autodesk Construction Cloud?
Autodesk's AU 2026 news says it is previewing a next-generation Assistant and expanding construction agents for document search, submittal review and bid proposals. Drawing Compliance Review is planned for early next year. Engineering.com reports that Assistant is already available in Forma, Fusion and Flow, and that timing and subscription terms for the next version will be announced in 2027. We did not find an Autodesk page that lists an RFI-drafting feature.
Does Newforma have AI, and is it available yet?
Partly. Newforma's product blog says Smart Email Filing is deployed and in use today, and that it suggests where to file project email. The same page says the Vojo assistant and Smart Search are still in development. Check Newforma's current release notes before treating Vojo as available.
Can AI handle RFIs and submittals for my firm?
AI can prepare and track them. People answer and issue them. Procore's Starter Pack includes an RFI agent that drafts RFIs from records already in Procore, and Autodesk is expanding submittal and document agents. Each works on projects in that platform. Tools outside your Procore subscription are not available to Procore AI.
Is my project data used to train AI models?
It depends on the vendor, so ask in writing. Deltek says customer data will not be used to train large language models, and firms can opt in and out of AI features. Newforma says project information is not used to train shared models. Autodesk says some training sets include aggregated, de-identified customer content, and that it does not share customer data with third parties for their own model training.
Do I need a new platform to use AI?
Usually you start with the AI in software you already pay for. Deltek, Autodesk, Newforma and Procore each describe AI that works on data inside that product. A separate pipeline is worth considering when one job needs accounting, documents and email together. Licensed professionals still approve anything the firm issues.
Sources
- Deltek Clarity 2026 A&E findings (Deltek, 2026)
- ACEC Research Institute report on AI in engineering (ACEC, 2025)
- Ask Dela for Vantagepoint (Deltek)
- Ask Dela in Ajera (Deltek, November 4, 2025)
- Deltek Dela platform, including license (Deltek)
- Vantagepoint Dela timesheet and absence checks (Deltek, August 7, 2026)
- Deltek AI and trust (Deltek)
- Autodesk Forma AI for connected AEC workflows (Autodesk, 2026)
- Autodesk Assistant AI transparency cards (Autodesk, 2026)
- Autodesk previews agentic AI for project workflows (Engineering.com, 2026)
- How Newforma is building AI for project information (Newforma)
- Which agents are included in a Procore AI package (Procore)
Guides for this decision
How AI adoption affects what buyers will pay for your service firm
Buyers value durable earnings that don't depend on the owner. Learn how AI adoption appears in due diligence and what sellers should be able to prove.
Build, buy or have AI agents built: a guide for service firms
Compare existing software, an internal build and partner delivery for AI agents using the same criteria: fit, data access, review, upkeep and cost.
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